Policies and Procedures at SSU

The University Policies and Procedures web pages may be searched by category or number.  The policies listed below are grouped numerically. Click on the links below to access the policies. Note that some policies have corresponding procedures located directly below the policy.

1.01: Bylaws of the Board of Trustees (PDF)
1.03: Evaluation of President (PDF)
1.04: Honorary Degree (PDF)
1.05: Investment (PDF)
2.04 Faculty Professional Leaves
     Procedure: 2.04:1 Faculty Professional Leaves
2.06: Approval of Graduates (PDF)
2.08: Academic Program Review (PDF)
     Procedure: 2.08:1 Academic Program Review (PDF)
2.10: Copyright, Patents, and Research for University Personnel (PDF)
     Procedure: 2.10:1 Administration of Inventions, Discoveries, and Patents for University Personnel
2.11: Faculty Workload (PDF)
2.13: Misconduct in Scientific and Scholarly Research (Rescinded)
2.15: University Promotion and Tenure System (PDF)
2.16: Intellectual Property Rights for Students (PDF)
2.17: Credit Hour Assignment (PDF)
2.18: Textbook Selection (PDF)
3.00: Admission & Degree Requirements (PDF)
3.04: Student Education Records Privacy and Release (PDF)
     Procedure: 3.04:1 Student Education Records Privacy and Release (PDF)
3.17: Student Conduct Code (PDF)
3.19: Alcohol on Campus (PDF)
      Procedure: 3.19:1 Alcohol-On-Campus Events and Conferences (PDF)
3.20: University Housing (PDF)
3.21: Assessment of Student Learning Outcomes (PDF)
     Procedure: 3.21:1 Assessment of Student Learning Outcomes (PDF)
3.22: Student Service Members and Veterans (PDF)
4.00: Purchasing Authority (PDF)
     Procedure: 4.00:1 Procurement Services and Selection of Vendors (PDF)
     Procedure: 4.00:2 Bidding, Minority Vendors & Waivers (PDF)
     Procedure: 4.00:3 Purchasing Card (PDF)
     Procedure: 4.00:4 Surplus Property (PDF)
4.02: Asset Management (PDF)
     Procedure: 4.02:1 Asset Management (PDF)
4.10: Travel Authority and Driving Rules (PDF)
     Procedure: 4.10:1 Travel Authority-Business Rules (PDF)
     Procedure: 4.10:2 Driving Rules (PDF)
4.13: Meeting Expenditures (PDF)
4.14: Entertainment Policy on & Off-Campus (Rescinded)
4.21: Cash Management (PDF)
     Procedure: 4.21:1 Basic Cash Management Information (PDF)
     Procedure: 4.21:2 Department Cash Handling Responsibilities (PDF)
     Procedure: 4.21:3 Collection and Receipt of Cash, Checks & Credit Cards (PDF)
     Procedure: 4.21:4 Deposit Requirements (PDF)
     Procedure: 4.21:5 Petty Cash Funds and Change Funds (PDF)
     Procedure: 4.21:6 Cash Control within Departments (PDF)
4.22: University Reserves or Allocated Fund Balances - UNDER REVIEW
4.40: Access to University Buildings (PDF)
     Procedure: 4.40:1 Building Access and Key Control (PDF)
4.44: Use of University Facilities & Reservation of Space (PDF)
     Procedure: 4.44:1 Use of University Facilities & Reservation of Space (PDF)
4.51: Administrative Employees - Employment Status and Other Employment Actions
     Procedure: 4.51:1 Performance Evaluations and Performance Improvement Plan (PIP), Term Notice (PDF) 
4.52: Leaves of Absence, Paid and Unpaid
4.53: Compensation for Administrative Employees (PDF)
4.54: Administrative Staff Development Tuition Reimbursement Off-Campus (PDF)
4.58: On-Campus Education Benefits (PDF)
4.64: Relocation Expense Reimbursement (PDF)
     Procedure: 4.64:1 Relocation Expense Reimbursement (PDF)
4.66: Professional Leaves of Absence for Administrators With Pay (PDF)
4.67: Professional Leaves of Absence for Administrators Without Pay (PDF)
4.69: Concern Resolution (PDF)
     Procedure: 4.69:1 Concern Resolution (PDF)
4.73: On-Campus Education Benefits for Adjunct Faculty (PDF)
4.75: Use of University Resources (PDF)
4.77 Retirement and Re-employment (PDF)
      Procedure: 4.77:1 Post-Retirement Re-Employment of Retiring Administrators or Administrative Technical Support Staff (ATSS) (PDF)
4.78: Identity Theft Policy: Red Flag Rules (PDF)
4.79: Department of Public Safety/Employment Status and Other Employment Actions (PDF)
4.80: Security Officers - Recruitment, Selection & Appointment (Rescinded)
4.81: Security - Probationary Period (Rescinded)
4.82: Department of Public Safety Leaves of Absence (PDF)
4.83: Security - Vacation (Rescinded)
4.84: Security - Performance Management (Rescinded)
4.85: Security - Corrective Action (Rescinded)
4.86: Security - Wages (Rescinded)
4.89: Security - Reduction in Force (Rescinded)
4.90: Tuition, Academic Fees, Other Student Fees, and Fines and Charges (PDF)
      Procedure 4.90:1 Course Fees - Management and Use (PDF)
      Procedure 4.90:2 Program Fees - Management and Use
4.91: Naming of University Buildings and Campus Areas (PDF)
     Procedure: 4.91:1 Naming of University Buildings and Campus Areas (PDF)
4.92: Student Enrollment: Business Functions (PDF)
     Procedure: 4.92:1 Business Functions (PDF)
4.93: Controlling Infectious and Communicable Diseases (PDF)
     Procedure: 4.93:1 Infectious and Communicable Disease (PDF)
4.94: Electronic Signatures (PDF)
5.00: Policies and Procedures (PDF)
     Procedure: 5.00:1 Policy and Procedure System and Review Process (PDF)
5.01: Non-Discrimination/Sexual Harassment (PDF)
     Interim Procedure: 5.01:1 Affirmative Action Hiring Guidelines (Under Review)
     Procedure: 5.01:2 Reporting & Investigating Sexual Assault, Sexual Misconduct & Other Forms of Discrimination (PDF)
     Interim Procedure: 5.01:3 Affirmative Action for Vietnam Era and Disabled Vets (Under Review)
     Procedure: 5.01:5 Accommodation for Employees with Disabilities (PDF)
     Procedure: 5.01:6 Accommodations for Students with Disabilities (PDF)
5.06: Drug Free Campus & Workplace (PDF)
5.07: Drug Free Workplace (Rescinded)
5.08: Smoking (PDF)
5.09: Cancellation of Classes and Closing the University (PDF)
    Procedure: 5.09:1 Closing and Cancellation (PDF)
5.10: Solicitations and Demonstrations (PDF)
    Procedure: 5.10:1 Solicitations, Distribution of Material, and Outdoor Demonstrations (PDF)
5.11: Media, Social Media, & Web Sites (PDF)
5:13: Grants Application Approval and Management (PDF)
5.16: President's Authority to Appoint Personnel and Manage Positions (PDF)
5.18: Emeritus Faculty (PDF)
5.19: Public Records (PDF)
     Procedure: 5.19:1 Public Records (PDF)
5.21: Bloodborne Pathogens (PDF)
      Procedure: 5.21:1 Bloodborne Pathogens-Exposure Control Plan (PDF)
5.22: Chemical Hazards (PDF)
      Procedure: 5.22:1 Chemical Hazard Communication Program (PDF)
5.24: Vernal G. Riffe, Jr. Founder’s Medal (PDF)
5.25: Research Involving Human Subjects
    Procedure:  5.25:1 Research Involving Human Subjects (PDF)
5.26: Business Enterprise Development (Rescinded)
5.27: Signature Authority for Contracts (PDF)
     Procedure: 5.27:1 Signature Authorization (PDF)
5.28: University Parking (PDF)
      Procedure: 5.28:1 University Parking (PDF)
5.30: Campus Computer and Network Use (PDF)
5.31: Solicitation of Gifts and Private Funds (PDF)
      Procedure: 5.31:1 Fundraising Guidelines & Processes (PDF)
5.32: Ethics: Conflicts of Interest and Nepotism (PDF)
      Procedure:  5.32:1 Senior Management Participation on For-Profit Boards
5.33: Emeritus Administrator (PDF)
5.34: Records Management, Retention and Disposal (PDF)
     Procedure: 5.34:1 Records Management, Retention and Disposal (PDF)
5.35: Emergency Management (PDF)
5.36: Banning Individuals from University Property (PDF)
     Procedure: 5.36:1 Circumstances & Processes to Ban Individuals from University Property (PDF)
5.37: Suicide Prevention Program (PDF)
5.38: Equal Opportunity (Under Review)
5.39: Marketing and Branding (PDF)
5.40: Protection of Minors on Campus (PDF)
     Procedure: 5.40:1 Camp Registration, Background Checks, Training & Reporting (PDF)
5.41: Complaint Review & Resolution (PDF)
     Procedure 5.41:1 Complaint Review Process (PDF)




University Policies

Contact Information

Pamela Otworth, Executive Assistant
(740) 351-3208

Shawnee State University
Office of the President
940 Second Street
Portsmouth, OH 45662

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